eCompanies Canada respects the privacy of our customers and the users of our Website.
Collection of Information
To effectively process your order, eCompanies Canada needs to collect some personally identifiable information, such as your name, email address, mailing address, telephone number, and credit card number ("PII"). For the purpose of forming your corporation or business entity we need to know some information about your business such as the name you want your business entity to have, a brief description of the purpose of your business, the name and address of the corporation or registered agent, the name and address of the directors and officers of your corporation, how many shares of stock your corporation will be authorized to issue, and the par value of such stock ("Business Information").
Filings made with a province and/or territory become a matter of public record, meaning the information included in that filing is accessible to the public. Some of the Business Information we collect from you, such as the name of your business, the legal address of the business, the registered agent name and address, names and addresses of directors will become a matter of public record once your formation or other provincial/territorial filing documents are filed with the applicable province or territory corporate registry office. If you have questions about which Business Information will become part of the public record, please contact us Monday – Friday from 8:00 AM to 7:00 PM.
Solely for the purposes of confirming valid traffic from certain pay-per-click search engines, IP addresses for such visitors are monitored, and may be compared to the records of that search engine.
How We Protect and Use Your Personally Identifiable Information
eCompanies Canada uses the PII and the Business Information you provide to fulfill your order and respond to customer service or support questions. We may employ other companies and individuals to perform functions on our behalf. Examples include fulfilling certain portions of orders, delivering packages, sending postal mail and email, providing marketing assistance, processing credit card payments, and providing customer service for certain portions of orders. They have access to the PII and Business Information only as necessary to perform their functions, and may not access or use it for any other purpose.
Sometimes, eCompanies Canada will work with businesses we do not control to present you with a special offer for goods or services. If you order or sign up for a special offer through our Website where the goods or services are sold directly to you or directly fulfilled by another business, we will give your PII and/or Business Information to that business only as necessary to fulfill the offer and complete that order. eCompanies Canada will not transmit your credit card information. You will be able to tell when another business is involved in a transaction. Our order form will state the name of the business that will fulfill the special offer, and you will have the chance to cancel the order before any of your PII or Business Information is transmitted to that business.
When users type information into our secure online order form, but do not complete the order process, that information, including PII, credit card information, and Business Information, is temporarily stored for three months in our encrypted database, and then permanently deleted.
We have appropriate security measures in place within our database and in our physical facilities to protect against the loss, misuse, or alteration of information that we have collected from you on our Website. The measures include limiting the number of people who have physical access to our database servers as well as electronic security systems and password protections, which guard against unauthorized access.
eCompanies Canada will not sell, rent or trade any of your PII, credit card or payment information, Business Information, or any other information collected during the ordering and fulfillment process to any third party for any purpose whatsoever.
eCompanies Canada utilizes email to communicate with customers regarding their orders and regarding features of certain products/services that were ordered. eCompanies Canada may occasionally use your PII to notify you of its new services and special offers via periodic mailings or e-mail updates. Customers may opt-out of these communications. For all email-based marketing communications, eCompanies Canada utilizes a double opt-in policy in which individuals must explicitly request our e-newsletter and email-based promotions not specific to their orders and then respond to a confirmation email to receive them. If you are receiving these materials (either in electronic form or hard copy) and would like to be removed from our list, please send an email to [email protected] .
If we are required by law or legal process, we will disclose or provide access to your PII or Business Information to such government or judicial authority as specified by such law or legal process.
At e-Companies.ca we help you step-by-step and take care of the entire business registration process from start to finish. Incorporating a business with us is fast, easy and takes just minutes.
Questions? Please visit our frequently asked questions page , or use our contact form